Are you an importer or manufacturer of cosmetics in India? Obtaining a Non-Conviction Certificate for cosmetics (NCC) is a crucial step for you to ensure compliance with regulatory norms. If you are launching a new cosmetic brand or looking to establish global markets, the certificate represents formal documentation when your company does not have a criminal past regarding product safety and regulatory offences.
Released by the concerned drug control office, the Non-Convention Certificate enhances your company’s image and is usually necessary for the registration of cosmeceutical products both within India and internationally.
Here in this guide, we are going to address everything you might want to know — ranging from its legal importance, qualification, documents needed, to the step-by-step application process.
What Is A Non-Conviction Certificate?
A Non-Conviction Certificate (NCC) is a legally admissible document and proof of a non-conviction against the Drugs and Cosmetics Act, 1940, for a company or manufacturer, issued by the State Drug Control Authority.
It provides assurance, or evidence, that the company has not been convicted for any legal acts surrounding the safety, quality, or legality of a cosmetic product.
The Non-Conviction Certificate for cosmetics is obtained, at times, for exporting cosmetic products or for registration of a product with jurisdictions in other countries, to evidence that the business had not been conducting its business unlawfully and that it has provided safe products in accordance with safe practices.
Why Is A Non-Conviction Certificate Required For Cosmetics?
A Non-Conviction Certificate (NCC) is required to demonstrate that the cosmetic manufacturer or importer has no known breaches under the Drugs and Cosmetics Act, 1940. Many countries will request this certificate when you apply to register or export cosmetic products. The NCC shows that your company is compliant with the law and that products are manufactured or delivered in a safe and compliant manner. The following is a list of key reasons to obtain a non-conviction certificate:
- Regulatory requirements in importing countries
- Assurance of product and manufacturer compliance
- Proof of clean legal history
- Mandatory document for CDSCO cosmetic registration
- Avoidance of international trade restrictions
Who Issues The Non-Conviction Certificate For Cosmetics In India?
In India, it is the State Licensing Authority or State Drug Controller (as the case may be), that issues the non-conviction certificate. In certain situations, the Central Drugs Standard Control Organization (CDSCO) also issues required endorsements or helps issue certificates about international cosmetics registration.
Eligibility For Obtaining A Non-Conviction Certificate
To obtain an NCC, you must meet certain eligibility criteria:
- A valid cosmetic manufacturing license under Form 32 or Form 32-A.
- No past conviction or ongoing legal case under the Drugs and Cosmetics Act.
- Valid documentation of the manufacturing site and product line.
- Business registration and identity verification.
Documents Required For A Non-Conviction Certificate For Cosmetics
To apply for an NCC, you will typically need to submit the following documents:
- Covering letter addressed to the Licensing Authority
- Copy of valid cosmetic manufacturing license (Form 32/Form 32-A)
- Product list for which the certificate is required
- Affidavit/Undertaking stating non-conviction under the Drugs and Cosmetics Act
- Details of the export country and the importer
- Copy of Certificate of Analysis (CoA), if available
- Manufacturing site address proof
- Identity proof of the authorized signatory
Note: Document requirements may vary slightly between different states.
Step-By-Step Procedure To Apply For A Non-Conviction Certificate For Cosmetics
Here is the step-by-step procedure to obtain a non-conviction certificate for cosmetics:
Step 1: Draft the Application Letter
Create a formal application letter on company letterhead addressed to the State Drug Licensing Authority requesting the Non-Conviction Certificate showing company details along with the reasoning for applying.
Step 2: Relate the Required Documents
Collect all required documents for the application: data on the manufacturing or import license, self-declaration, complete list of products, ID Proofs, authorization letters, etc.
Step 3: Submit the Application
You may apply to the whole, completely, either in person to the drug authority office, or if your state has portals available, you can submit it electronically instead.
Step 4: Verification by the Drug Inspector
The Drug Inspector might review your documents and if required, inspect the premises to confirm compliance aspects and/or to check licensing records.
Step 5: Notes Issuance of the Certificate
After the verification process, if successful, the authority will issue the Non-Conviction Certificate, written on the Authority’s letterhead with appropriate date stamps and signatures.
Step 6: Retrieve Certificate/Download
Based on how you submitted your application, you can either collect the certificate in person at the authority office/premises or download the certificate from the portal. Each state has its process on how to collect the certificate upon issuance.
Validity Of Non-Conviction Certificate For Cosmetics
The NCC will usually be valid for six months to one year, depending on the authority of the state and its reason for being issued. However, exporters should refer to the importing country’s requirements because it is possible to require the exporter to submit a certificate that is dated within three months.
Non-Conviction Certificate And CDSCO Cosmetic Registration
While the CDSCO does not directly issue NCCs, the certificate is often required during the CDSCO cosmetic registration process for imported or exported cosmetics. It acts as a supplementary document proving the integrity and legal compliance of the Indian manufacturer.
If you are applying for a cosmetic registration certificate for exports, countries like the UAE, Saudi Arabia, and several EU nations mandate submission of an NCC along with:
- Free Sale Certificate
- GMP Certificate
- Certificate of Analysis
Cost Of Obtaining A Non-Conviction Certificate For Cosmetics
The cost for obtaining an NCC may vary from state to state, and whether you engage a consultant. On average:
- Government Fees: Minimal or Nil
- Consultancy Charges (if any): ₹3,000–₹10,000 depending on services
- Time: 10–15 working days (without legal complications)
How To Check The Status Of Your Non-Conviction Certificate Application
If your state has a Drug Control online portal, you can track the application status using your application reference number. Otherwise, you may need to follow up directly with the concerned department through official communication or a personal visit.
Is The Non-Conviction Certificate Mandatory For Exporting Cosmetics From India?
Yes, in most cases. Countries importing Indian cosmetics often require this certificate to confirm that the manufacturer complies with Indian cosmetic laws and has not been convicted.
Can I Get A Non-Conviction Certificate Without A Manufacturing License?
No. A valid cosmetic manufacturing license (Form 32/32A) is a prerequisite.
Is The NCC Required For Both New And Existing Cosmetic Exporters?
Yes, regardless of experience, any exporter might be asked to produce an NCC, especially when entering new international markets.
Can I Apply For NCC For More Than One Product At Once?
Yes, you can include a complete list of products for which the certificate is sought.
Does CDSCO Issue Non-Conviction Certificates?
No, the State Drug Control Department issues the NCC. However, CDSCO might require it during the registration process.
